Places that cannot be oversold
A place is held the moment it goes in a basket, so two families never get the last space.
15 of 16 places1 left
After school · WedsIN OUT
Ellie T✓
Sam T✓✓
Noor R (inhaler?)✓
Kofi O
Ama O✓
Maya W ← booked??✓
16 max! count againBookings_FINAL_v3 (Jo's copy).xlsx
ChildMTWPaid?ElliexxpartSamxpartNoorxxNOKofixxTFC?AmaxxTFC?
12 SEP FASTER PAYMENT A TAYLOR 38.00
14 SEP NS&I CHILDCARE 120.00
15 SEP FASTER PAYMENT RAMAN P 26.00
15 SEP CASH DEPOSIT 45.00whose??
14 SEP NS&I CHILDCARE 120.00
15 SEP FASTER PAYMENT RAMAN P 26.00
15 SEP CASH DEPOSIT 45.00whose??
Chase the Taylors. £38 still owed?
Who is collecting Kofi today?
Holiday club: 3 places left? Ask Jo
Noor's form. STILL not back
Booking software for kids’ clubs, classes and campsEverything pinned to your office wall, in one place.
The paper register, the spreadsheet, the bank statement and the sticky notes. ClubDock replaces all of it. It is free in any month your club runs under £500 of sessions, and £18 or £36 in the months above that.
If you can pin a note to a board, you can run ClubDock.
No training day and no manual. Most clubs are taking bookings the same afternoon they sign up. Two of these are live, so have a go.
October 2026After School Club
17sessions272 places to sell
Striped days are half term, already skipped.
This afternoon
Pick the days you run
Tap the days on a calendar and a whole term of sessions exists. No recurrence rules, no forms per date.
Tonight
Parents book from the sofa
Put your link in the newsletter. Parents tap a day and a child, with no app to install and no password to forget.
After School Club
Wed 16 Sep · 15:15–18:00 · St Mary's
7expected4in3to come
- Ama OkaforReception · 4–6pm pickupIn 15:21 · Jo
- Kofi OkaforYear 3In 15:21 · Jo
- Ellie TaylorYear 2 · Nut allergy
- Noor RamanYear 2 · InhalerIn 15:19 · Jo
- Sam TaylorYear 4 · Packed lunch
- Maya WhitfieldYear 1In 15:18 · Jo
- Oscar BrennanYear 5
Tomorrow, 3.15
Tap them in at the door
One tap per child, one-handed. The counts keep themselves and the allergy is on the row.
Training dayApp for parents to installPasswords to reset at 07:50Setup feeContractSunday night spreadsheet
One price by the month. There is no bigger plan.
Unlimited children, parents, staff, programmes and sites. Pick a pin colour to see one part of the club.
A whole week, or just Tuesday
Sell holiday club by the week at a week price, and the odd day on its own. Same programme, both ways.
£140Full week£32One day
Who collected, and who recorded it
Every sign-in and sign-out carries a time and a name. The answer to "who picked her up?" takes seconds.
Ama Okafor, out 17:42Collected by Ann Blake (gran) · recorded by Jo
Parents keep their own details current
Contact numbers, emergency contacts, consents and who may collect, updated by the people who know when they change.
Cancellations that account for themselves
Your notice period is applied for you, the parent sees it before they cancel, and the credit is raised properly.
A password at the door
The parent sets a word that whoever collects must give. Staff tap to see it at sign-out, and it is never printed.
Ellie TaylorCollection passwordTap to show
Paper, when you want paper
Print a register for the day or a single session. For the fire drill, the trip, or the clipboard loyalist.
The allergy is on the row
Medical and dietary flags show in the list itself. Never behind a tap, never on a different sheet.
Ellie TaylorYear 2 · Nut allergySign in
No passwords. At all
Parents and staff sign in with a code sent to their email, or a passkey. Nothing to reset at ten to eight.
Extras, per child, per day
Packed lunch for Kofi on Thursday, late pickup for Ama on Friday. Priced, chosen by the parent, and shown on the register.
Packed lunch +£4.504 to 6pm pickup +£8.00Early drop-off +£3.00
Your own booking page
One link for the newsletter, the poster and the school website. Parents browse without signing in.
clubdock.co.uk/harbourside-clubs
Two schools, one club
Each site has its own sessions and registers. A parent at one school only sees their school's dates.
St Mary's CEBreakfast, after schoolHarbourside HallHoliday camps
An early bird price that ends on its own
Set a price for the dates you choose, an early bird or a sale, and it stops when they do.
£28Until Fri 30 Oct '26then £32 a day
Your form, your questions
Ask what your club needs to know and require it before a first booking. Your terms are accepted and recorded too.
What each family owes, at a glance
Paid, part paid and overdue in one view, instead of a bank statement and a highlighter.
Taylor£120.00Paid
Raman£26.00Part paid
Okafor£38.00Overdue
Reminders you do not write
One press sends a polite, accurate reminder. You never compose the awkward email again.
To Danny Okafor£38.00 is due for Breakfast Club. Here is how to pay.
Reports you can hand to a governor
Occupancy, attendance, revenue and late collections. On screen, or exported for the meeting.
MonTueWedThuFri
Staff see what staff need
Invite your team in a minute. Staff take registers, and takings stay with managers.
Write to the families who are booked
Everyone at Breakfast Club, one school, or Tuesday’s session. Send it now or schedule it for Friday.
Sports day moves to ThursdayFamilies booked on Breakfast Club, from today on · 14 parents
Bring your families with you
Parents, children and who may collect come across from the spreadsheet you keep now. Nobody types them in again.
Parent nameParent
Child DOBDate of birth
PickupMay collect
Your bookkeeper never re-keys a booking again.
Connect your accounts once. From then on every booking, payment and cancellation reaches your books by itself, and what your accounts say is what ClubDock says.
£6 more in any month with sessions on bookings sent to your accounts. Nothing in a month without.
- Xero
- QuickBooks
- Sagecoming soon
- 1A parent books.The invoice appears in your accounts, against the right family.
- 2The money is reconciled.The booking marks itself paid. Nobody ticks it off twice.
- 3A place is cancelled.The credit note is raised for you, to your cancellation policy.
ClubDock booking
Taylor family
- After School Club, 6 days
- £78.00
- Breakfast Club, 4 days
- £26.00
- 4 to 6pm pickup, 2 days
- £16.00
Total£120.00
Invoice in your accounts
INV-0412 · A Taylor
- After School Club × 6
- 78.00
- Breakfast Club × 4
- 26.00
- Late pickup × 2
- 16.00
Amount due£0.00
Paid in fullFree in a quiet month. £18 in a normal one.
You pay by the month, on the sessions your club runs in it, and only in months you run them. Everything is included in every band, with Xero and QuickBooks £6 more when you use them. No setup cost and no contract.
| Sessions your club runs in the month | You pay |
|---|---|
| Under £500 | Nothing |
| £500 to £5,000 | £18 |
| Over £5,000 | £36 |
Freein any month under £500 of sessionsNo card needed to start.
What the alternatives charge. Most booking software here is a monthly fee plus a percentage of every booking, and the percentage is the part that grows.
| Software | Monthly | Per booking | Minimum term |
|---|---|---|---|
| ClubDock | £0, £18 or £36, by the month's sessions | Nothing | None |
| MagicBooking | £59 + VAT | Not published (about 2.5%, our estimate) | 1 month notice |
| ClassForKids | From £34.99 | From 2.5% per transaction | None |
| Pebble | £25 (Core) or £35 (Premium) | 3% (Core) or 2.5% (Premium), + VAT | Full year |
| Pembee | £30 (Standard) or £70 (Premium) | 0.59% of online payments on Standard, plus Stripe's fee | None, cancel any time |
| iPAL | £39.99 (1 year) to £29.99 (5 years) | 2.8% + 15p per online payment | 1 to 5 years |
Taken from each provider's own published pricing page and correct as at 10 October 2026. Where a per-booking fee exists but is not published, we have said so rather than estimate it. Prices change — please check before deciding.
Try it with your own club this afternoon.
Parents can be booking tonight. Nothing to cancel if you decide against it.
Create your club